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Neighborhood Coalition for Shelter Inc

Bookkeeper

JOB TITLE: Bookkeeper

ABOUT US: NCS serves New Yorkers who are struggling with homelessness, often compounded by mental illness or substance use. Established by faith and community leaders on Manhattan’s Upper East Side, NCS was founded on the premise that homelessness is the responsibility of the entire community. Today, NCS offers an array of housing and comprehensive services, including counseling, substance abuse treatment, vocational and educational programs, and employment support. NCS also provides education to the community to enhance public awareness and understanding and participates in coalitions working with government agencies and policymakers to address homelessness. With its partners in the community, NCS’s dedicated board, staff and volunteers powerfully demonstrate what neighbors can do to reduce, prevent and ultimately end homelessness.

Our goal at NCS is to help people develop the skills they need to live with dignity and independence in safe and stable housing.

REPORTS TO: Chief Financial Officer

BASIC FUNCTION: The Bookkeeper is responsible for the clerical functions of accounts payable and accounts receivable for NCS.

RESPONSIBILITIES

  • Maintain agency’s Purchase Order system, ensuring that proper documentation is in place.
  • Work with Accountant to monitor proposed expenditures against the budget.
  • Handle all aspects of the Accounts Payable system, including coding of invoices for review by supervisor; recording and payment of invoices; and reviewing vendor’s monthly statements to ensure that all invoices have been received and entered.
  • Cut A/P checks once a week including mailing of the checks and filing of all invoices.
  • Generate monthly rent bills for the NCS Residence, track payments and arrears through monthly reports that are submitted to the Chief Program Officer, Residence Director, and CFO.
  • Review all petty cash fund requests for reimbursement to ensure that they conform to agency policies and standards
  • A/R and Cash Receipts.
  • Reconcile all contributions/pledges on a quarterly basis with Development Department.
  • Handle the posting and disbursement of escrow accounts
  • Work cooperatively with staff at all levels to ensure quality service provision.
  • Other duties as assigned.

QUALIFICATIONS:

  • Associates Degree in Accounting or related field, Bachelors Degree preferred.
  • Minimum 5 years work experience in non-profit financial office.
  • Excellent computer skills, including prior experience with on-line accounting software; Experience with FundEZ a plus.
  • Strong English language written and verbal communication skills.
  • Collaborative team player with excellent communication skills and ability to relate to different points of view.
  • Trustworthy with strong integrity.
  • Strong organizational skills.

PHYSICAL REQUIREMENTS:

  • Regularly required to use near sight vision to operate a computer.
  • Regularly required to use routine office equipment including a computer and a telephone.

SALARY RANGE: $25.00 – $30.00 per hour

Don’t check off every box in the requirements listed above? Please apply anyway! Studies have shown that marginalized communities—including women, LGBTQ+, and people of color—are less likely to apply to jobs unless they meet every single qualification. NCS is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging—so if you’re excited about this role but your experience doesn’t perfectly fit every qualification in the job description, we encourage you to still consider applying. You may be just the right candidate for this role or another one of our openings!

Equal Opportunity Employer

Neighborhood Coalition for Shelter is committed to creating a diverse work environment and is proud to be an equal opportunity employer. NCS does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply.

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